How Our Custom Trip Planning Works at Evolve Tours: When, Where, and How Your School Trip Comes to Life

At Evolve Tours, we know that planning the perfect educational trip isn’t always simple but that’s exactly why we’re here. Whether you're a seasoned educator who has organized dozens of school trips or you're exploring student travel for the first time, our Custom Trip Planner is designed to make the process inspiring, collaborative, and refreshingly stress-free.

From the moment you connect with our team, we become your creative and logistical partners. We take your ideas, curriculum tie in and wish list, whether fully formed or just sparks and help turn them into action packed, curriculum-aligned experiences your students will never forget. Here’s how the journey unfolds.


Step One: When, Where, How Many?

We start by addressing the big questions: When do you want to travel? Where do you want to go? What type of educational experience are you looking to create for your students?

Maybe you already have a destination in mind. Or maybe you’re still exploring ideas and looking for inspiration that’s perfectly okay. Some educators come to us knowing how they want the trip to feel: hands-on science in Costa Rica, cultural immersion in Morocco, or language learning in Québec. Others come with nothing but a desire to give their students a global learning experience in place xya. Either way, we’ll be in full listening mode.

We ask thoughtful questions. We suggest possibilities. We give you time to reflect. Our aim in this stage is simple: to understand your educational goals, your school’s travel expectations, and how we can bring a meaningful and well-supported program to life. Get started

Educational Travel |How Our Custom Trip Planning Works at Evolve Tours: When, Where, and How Your School Trip Comes to Life | Evolve Tours

Step Two: School Trip Framework

Once we’ve had the chance to explore your ideas, we start working behind the scenes. Think of this stage as creating a blueprint not the final product, but a carefully considered outline of what your trip could be.

We begin to propose destination/s, highlight experiences we believe your students (and your staff) will love, and frame the structure of your journey. We may bring in additional planners, reach out to our trusted guides, or brainstorm creative additions you hadn’t considered. Our team thrives on collaboration and fresh thinking, so don’t be surprised if we offer something unexpected.

We’ll share this initial framework with you to review with a price based on the number of students you envision coming on the trip. Don’t worry this is not the final version of the trip.

How Our Custom Trip Planning Works at Evolve Tours: When, Where, and How Your School Trip Comes to Life

Step Three: Building the School Trip Details

Here’s where we roll up our sleeves and get to work.

While you focus on teaching, we handle everything from booking flights and accommodations to researching activities, sourcing local guides, buying permits, and locking in experiences that align with your educational goals. Whether it’s coordinating a weaving workshop in Oaxaca or planning a sustainability workshop in  Costa Rica we handle the logistics so you don’t have to.

Once the detailed itinerary is complete, we’ll present a comprehensive, day-by-day plan that includes an accurate cost and highlights any decisions still left to make. You'll have everything you need to finalize the trip confidently.

When you're ready to say "go," we will provide you with a contract, marketing material to promote the trip in your school and an online registration document to make signing up easy for students and parents. Try out the form HERE

How Our Custom Trip Planning Works at Evolve Tours: When, Where, and How Your School Trip Comes to Life

Why Teachers Trust Evolve Tours

Private school educators choose Evolve Tours because we specialize in curriculum based, culturally rich, and seamlessly executed educational travel. We work with schools across Canada and the United States to offer immersive, safe, and unforgettable student travel programs built from scratch, just for your group.

So whether you're dreaming of a history-focused tour of Italy, a language immersion in Martinique, or an eco-education journey through Peru, our Custom Trip Planner makes it easy to bring your vision to life, with just a few simple steps to get the ball rolling. 

How Our Custom Trip Planning Works at Evolve Tours: When, Where, and How Your School Trip Comes to Life

📞 Call us: 1-888-222-5066
🌐 Visit: www.evolvetours.com

Ready to start planning your custom student trip?
Visit our Custom Trip Request Page and let’s start building something unforgettable—for your students, your school, and you.

Eductational Travel |How Our Custom Trip Planning Works at Evolve Tours: When, Where, and How Your School Trip Comes to Life | Evolve Tours